Join the BARS Program
Any Aircraft Operator (AO) intending to join the BARS Program shall submit a registration application form to the BARS Program Office (BPO) via the FSF website. Ideally this application should be made 70 days prior to, but no later than 35 days before the intended audit date.
Once the BPO has reviewed and accepted your information to join the Program, a username and password shall be issued. The AO is then able to:
It is a requirement that an Audit Agreement be executed by the following parties prior to an Audit being conducted:
The AO is responsible for selecting and appointing an AC to perform its Audit. This selection and appointment process is at the full discretion of the AO.
The AO will be required to pay FSF an agreed fixed audit fee for an Audit. This fee and its payment terms will be set out in the Audit Agreement.
The AO will be required to pay the AC any agreed variable fees associated with the conduct of the Audit, including but not limited to Auditor travel and accommodation charges, living expenses or per diems, and any other agreed fees for Audit service delivery. These fees and their payment terms will be set out in the Audit Agreement as an appendix.
The AC is responsible for negotiating the terms and agreement of their appointment and for preparing the Audit Agreement from the current version of the template provided by the BPO and available for downloading from BARSoft.
The audit agreement should be signed and witnessed by the Audit Company. Each page must be initialled. The entire agreement should then be scanned electronically and sent to the Aircraft Operator for signing and witnessing. Each page must be initialled. The Aircraft Operator should then scan electronically the entire agreement and send it back to the Audit Company. The Audit Company should ensure that the agreement has been completed, signed and initialled correctly before sending it to the BPO.
The Audit Agreement must be received by the BPO preferably 70 days, but no later than 35 days, prior to the scheduled Opening Meeting of an Audit. Any agreements received later than 35 days prior to the Opening Meeting may require the Audit dates to be re-scheduled.
Upon receipt of a signed Audit Agreement, including schedules and any attachments, a representative of the BPO shall review the documents to ensure the content meets all current Program requirements:
Once the content of the Audit Agreement is deemed satisfactory, the BPO will sign and witness the document, initialling every page. The completed agreement will then be scanned electronically and copies sent to the Aircraft Operator and the Audit Company.
The BPO will:
Issue an invoice for the cost of the audit which is to be paid by the AO within 14 days.
Should an AO not provide payment to the FSF in accordance with the Audit Agreement, the BPO shall provide written advice to the AC and AO that the Audit should be delayed/re-scheduled until such payment is received by FSF.
The AC is responsible for setting its own policy regarding actions to be taken in the event that an AO fails to pay fees as set out in the Audit Agreement.
FSF will pay the AC as set out in the Audit Agreement, after the payment has been received from the AO.
Note:All BMO's (BARS Member Organizations/Resource Sector Companies/Contracting Companies utilizing BARS accredited AOs) expect that the fees payable by them to AOs from whom they procure services will include a component for reimbursement of Audit costs. Hence, AOs are encouraged to negotiate directly with their individual BMO clients to agree to the terms for this reimbursement of costs.
In the event of the audit process exceeding the assigned duration of the audit, both the AO and AC are required to negotiate, amongst themselves, any additional costs to the audit.
The annual cost of issuing licenses to Aircraft Operators for access to BARSoft has been recovered by the BPO through the fixed audit fee portion payable to the Foundation. A review of this system has revealed that not all Aircraft Operators progress to the audit stage, consequently an annual license fee has been absorbed by the BPO. In order to overcome this shortfall, an Aircraft Operator who registers to undergo an audit will be invoiced for the amount of USD $250 prior to the BPO issuing them with a username and password. This amount will generally only be payable for the initial registration, provided the Aircraft Operator maintains their current registration status.